Free quote template and generator

A quote template you fill in instead of format. Scope the job line by line, set how long the price holds, download the PDF. No account, and what you type stays in your browser until you download.

From

Prepared for

Details

Items

Notes and terms

Your business · Street 1 · City
Client name
Quote No.Q-001
Date-
Valid until-
Quote Q-001
Pos.DescriptionQtyUnitPriceAmount
1Discovery call and written brief1item250.00250.00
2Design and production5days450.002,250.00
3Two rounds of revisions1item0.000.00
Subtotal2,500.00 USD
VAT (0%)0.00 USD
Total2,500.00 USD
Notes
This quote is valid for 30 days.
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Free, no account. The form stays in this browser. When you download, we keep the document with your email to send you the copy.

What a good quote spells out

  • The scope in plain words, and what is not included.
  • Each deliverable or stage as its own line, so the client can drop one without renegotiating the rest.
  • How many revision rounds are included, and what extra rounds cost.
  • What you need from the client, and by when, for the dates to hold.
  • Payment terms: deposit, stages, and how many days each invoice has.
  • How long the quote is valid.

Quote templates by trade

3D artistsGraphic designersIllustratorsMotion designersAnimatorsVideo editorsVideographersPhotographersUX designersWeb developersSoftware developersGame developersData analystsSEO consultantsTranslatorsCopywritersContent writersSocial media managersMarketing consultantsBusiness consultantsArchitectsInterior designersVoice actorsMusic producersVirtual assistants

Questions

What's the difference between a quote and an invoice?

A quote is an offer before the work: what you'll do and what it will cost, valid for a set time. An invoice is the request for payment after the work, or a stage of it. Quotes don't need a sequential tax number, invoices do.

Quote, estimate or proposal: which should I send?

A quote is a fixed price for a defined scope. An estimate is your best guess and can change, so say that on it. A proposal usually adds the approach and the reasoning. This generator makes the first two; for a proposal, put the approach in the notes or send it alongside.

How long should a quote be valid?

Thirty days is common. Shorter if your prices depend on third-party costs or your calendar is filling up, longer for large projects with a slow approval process.

Is anything I type stored?

Only when you download. The quote and the PDF are built in your browser, and your browser keeps a local copy of the draft until you press "Start over". When you download, we ask where to send the PDF, email you a copy and keep the quote with your email, so you can open it in OIO later. Tips and reminders only if you tick the box.

All quote templates by trade: quote templates. Other free tools: invoice generator, day rate calculator, payment reminder email.