Project management for archviz studios
Every view on one page, and the client can see where each one is.
An archviz job is a set of views for one development: an aerial, two street-level exteriors, a lobby, a show apartment, maybe a flythrough. Each view goes through cameras, a draft and feedback from more than one person before the final. OIO gives the development one project page and each view one ticket, with a status link the architect can open whenever they want to know where things are.
No card. Set up takes ten minutes.
Where the job goes wrong
The architect sends a Revit or SketchUp model, the plans and a material schedule, then revises the facade a week in. The developer's marketing team joins the second feedback round with its own opinions about the sky. The deadline is the planning submission or the sales launch, and it does not move.
Feedback arrives from three people in three channels. Camera approvals get lost, a material change lands after the lighting is done, and nobody can say whether the kitchen view is on round two or round three. Meanwhile the studio is paying a freelancer for furniture and landscape modelling, in a different currency.
How an archviz job runs in OIO
- 1
Model, plans and materials
The architect's model, the plans, the material and finishes schedule, site photos for the backplates.
In OIO: The project page holds the brief, the files and the submission date. Material boards and reference images go on the project whiteboard.
- 2
One ticket per view
Aerial, two exteriors, lobby, show apartment, amenity deck. Each view is priced, reviewed and delivered on its own.
In OIO: Each view is a ticket with its own dates. The kanban shows which views are drafting, waiting on the client or done; the timeline shows them against the deadline.
- 3
Camera approval
Clay renders or grey previews to fix the cameras before any time goes into materials and lighting.
In OIO: Upload the camera previews to each view's ticket. The client clicks Approve this version on the one they want, and OIO keeps who approved it and when, so the decision is written down where the work happens.
- 4
Drafts and feedback rounds
Materials, lighting, entourage. The architect comments, then the developer, then the architect again.
In OIO: Upload each draft as a new version of the view, so the rounds can be compared with a slider. Send the architect the ticket link and they pin notes on the render; set the ticket to hold while you wait. Feedback calls can be recorded and transcribed on paid plans, so a note given on a call is not lost.
- 5
Freelancers on furniture, landscape, people
A freelancer models the furniture set or the planting. Another does post on the final images.
In OIO: Each gets a link to their ticket: brief, files, comments, upload, done. Their fee goes on the project as a cost in their currency, at the day's rate.
- 6
Status for the architect and the developer
Clients ask "where are we" more often than they give feedback.
In OIO: Your client signs in to their own client space with their email and sees each view and its status, the deadline, your updates and the tickets you set to Client. If you switch it on, it also shows the budget and lets the client confirm an amount is OK to invoice.
Quoting per view
Archviz is usually quoted per image, with exteriors priced above interiors, aerials above both, and an animation priced per second or per shot. The quote names the number of feedback rounds included, and that number is what keeps the job profitable.
In OIO each view is a line on the quote with a quantity and a price per image, so the quote and the tickets match one to one. Extra rounds beyond the quote go on the invoice as their own line.
What OIO does not do
Better to know before you move a live job over.
- Pins work on images, not PDFs. The architect can pin notes on a render from the ticket link and each view keeps its versions with a compare slider, but a marked-up PDF of drawings goes on the ticket as a file.
- There is no freehand drawing on a render, only numbered pins with a comment.
- There are no plug-ins for 3ds Max, Corona, V-Ray, D5, Lumion, Unreal or Twinmotion.
- There is no client login. Clients follow the job on a status link and get files from download links.
See it working
Short recordings of the real app, click to play.
What it costs
Free for one project with every app on, no card. Solo $19 a month, Studio $99 a month for 5 seats. People who only view, and freelancers on a ticket link, use no seat.
Start with one free projectNo card. Set up takes ten minutes.
Questions
Can the architect see progress without an account?
Yes. Your client gets their own client space: they sign in with their email and see the project, its progress, the deadline, your updates and the tickets you set to Client. Internal tickets and hours stay with you.
Can the client approve an image in OIO?
Yes. The client opens the image in their client space and clicks Approve this version. OIO records who approved which version and when, and tells the studio. A ticket waiting on the client carries a Needs feedback marker, with one reminder email a day. The client can also confirm that an amount is OK to invoice.
How do I handle feedback from the architect and the developer at once?
Collect both on the same ticket, one checklist per round, and settle conflicts before the round starts. The guide on feedback rounds below goes through this in detail.
Do my freelancers need a seat or an account?
No. You send a freelancer a link to one ticket. In a browser they read the brief and the checklist, download the files, upload their work, comment and set the ticket to done. Only people who edit inside the studio account take a seat.
How do I send final images?
With a download link that expires after 1, 7 or 30 days. Files go up to 100 MB each, or 1 GB for a video such as a flythrough.
Further reading
- How to manage client feedback rounds in an archviz studio
- How to price archviz images
- Managing freelancers in a small 3D studio
- Best project management software for 3D studios (2026)
- A Monday.com alternative for small studios
- Project management for 3D studios
- Project management for motion design studios
- Project management for small VFX studios
- Project management for animation studios
- Project management for video production
- Project management for design and branding studios
- Project management for interior visualisation
- Project management for game art studios
- Project management software for agencies
- OIO for studios that work with freelancers